NCCA September Deadline Approaching

The next NCCA deadline, September 30, 2009, is quickly approaching. If you’ve ever applied for NCCA accreditation you know that the process can be overwhelming. At a minimum you need a love for detail to fill out the application form and organize all the materials. Simple mistakes can lead to a deferral or denial decision.

Some frequently overlooked details in NCCA applications:

• Read the full version of the Standards, available on the NOCA web site, the “Commentary” is not included on the NCCA application form but offers valuable information for applicants.

• The hard copy and electronic copy of your application should match. Signature pages are just as important in the electronic version. Make sure the signed version of ALL forms are in the PDF file and the hard copies.

• Make sure the required public member form and governing body form are completed (that means they are checked and signed).

• Double-check the list of “required exhibit documentation” at the beginning of the application to ensure that all needed documents are included or appropriately referenced in another document.

• Have someone audit the application by reviewing the narrative responses and referenced materials.

• If you reference something in the application that only exists on your Web site include a screen shot of the page. Make it easy for the accrediting body to find where you’re sending them.

• Those boxes on the form that say “provide explanation below to support compliance” should not be left blank. Use this space to explain or comment on how you meet the standard.

Take a look at the sample accreditation application available on the NCCA’s Web site and use it as a guide. Take the time to read the directions, proof your application, and double-check the forms to eliminate some basic and easily preventable problems. One simple way to address this issue is to find a staff member or consultant who did not prepare the application and ask them to review it. A fresh eye on the materials can often quickly identify small details that were overlooked or areas that need additional clarification.